How to Write A College Recommendation Letter + (Samples)

Okay, let’s talk about college recommendation letters. You have got your grades, your test scores, your extracurriculars… but there is one piece of the puzzle that often gets overlooked: the recommendation letter.

I know, I know, it sounds like just another hoop to jump through. But trust me, a stellar recommendation letter can be the difference between getting accepted to your dream school or ending up on the waitlist. Think of it as your hype person, singing your praises and highlighting all the amazing things that might not be obvious from your transcript alone.

Key Takeaways

• Recommendation Letters Are Powerful: They can make or break your college application, offering valuable insights into your character and potential.
• Choose the Right Recommenders: Select individuals who know you well and can speak to your strengths and achievements.
• Understand the Different Types: Academic, character/personal, and supplemental letters serve different purposes and should be tailored accordingly.
• Content is Key: Focus on specific examples, relevant accomplishments, personal insights, and an enthusiastic endorsement.
• Tailor to Each College: Research each school’s values and tailor your letters to showcase your fit.
• Ask Early and Provide Information: Give your recommenders ample time and all the necessary details to write a compelling letter.
• Respect Confidentiality: Follow FERPA guidelines and protect the student’s privacy.
• Consider Special Cases: International students and graduate school applicants may have additional considerations.

Why College Recommendation Letters Matter So Much?

Colleges are not just looking for students with good grades. They want to build a vibrant, diverse community of individuals who will contribute to campus life in a meaningful way. College recommendation letters give them a glimpse into who you are as a person – your character, your passions, your potential.

These letters can:

• Showcase your personality – Your recommenders can share personal anecdotes and observations that bring your application to life.
• Highlight your strengths – They can emphasize your unique skills, talents, and accomplishments.
• Provide context for your achievements – They can explain why your accomplishments matter and how they’ve impacted your school or community.
• Offer a vote of confidence – A glowing recommendation letter from a respected teacher or mentor carries serious weight.

Who Should Write Your Recommendation Letters?

Ideally, your recommendation letters should come from people who know you well and can speak to your academic abilities, personal qualities, and potential for success in college. Here are some good options:

• Teachers: Especially those who taught you in core academic subjects (English, math, science, social studies) or subjects related to your intended major.
• School Counselors: They can provide an overview of your academic record, extracurricular activities, and personal growth.
• Mentors or Advisors: If you’ve worked closely with a coach, club advisor, or other mentor, they can offer valuable insights into your character and leadership skills.

Note: Some colleges have specific requirements for who should write your recommendation letters, so be sure to check their application guidelines.

What Colleges Are Looking For

While every college has its own unique admissions criteria, there are some common themes that colleges look for in recommendation letters:

• Academic ability and potential: How well do you perform in your classes? How do you approach challenges?
• Intellectual curiosity and engagement: Do you ask thoughtful questions? Do you go above and beyond in your studies?
• Personal qualities: Are you responsible, dependable, and mature? Do you demonstrate good character and integrity?
• Contribution to the school community: How have you made a positive impact on your school or community through extracurricular activities, leadership roles, or volunteer work?
• Fit for the college: Does your recommender believe you would thrive at this particular college?

Now that you understand the power of recommendation letters, let’s dive deeper into the different types of letters and what makes them effective.

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Alright, now that we’ve established the importance of recommendation letters, let’s break down the different types you might encounter:

1. Academic Recommendation Letters

These are the heavy hitters of the recommendation world. Typically written by teachers, these letters focus on your academic performance, intellectual curiosity, and potential for success in college-level coursework.

Here’s what a teacher might highlight in an academic recommendation letter:

• Your academic strengths and weaknesses: This isn’t just about your grades, but also your critical thinking skills, problem-solving abilities, and how you approach challenging material.
• Your participation and engagement in class: Are you an active participant in class discussions? Do you ask insightful questions?
• Your work ethic and study habits: Are you a diligent and conscientious student? Do you go above and beyond what’s required?
• Your potential for growth and development: Does your teacher believe you have the potential to excel in college and beyond?

2. Character/Personal Recommendation Letters

These letters are all about showcasing your unique personality, character traits, and personal qualities. They’re usually written by school counselors, mentors, coaches, or other adults who know you well outside of the classroom.

Here’s what a counselor or mentor might focus on in a character/personal recommendation letter:

• Your personal qualities: Are you kind, compassionate, and empathetic? Do you demonstrate leadership skills or a strong sense of responsibility?
• Your extracurricular activities and interests: What are you passionate about outside of school? How have you pursued your interests?
• Your personal growth and development: Have you overcome challenges or obstacles? How have you matured and evolved over time?
• Your potential for making a positive impact on campus: How will your unique personality and experiences enrich the college community?

3. Supplemental Recommendation Letters

These are optional letters that can provide additional information about your skills, talents, or experiences. They can be written by anyone who can offer a unique perspective on your qualifications for college.

Supplemental letters might come from:

• Employers: If you’ve had a job or internship, your employer can speak to your work ethic, professionalism, and specific skills.
• Volunteer Coordinators: If you’ve volunteered your time, a coordinator can highlight your community involvement and dedication to service.
• Coaches or Club Advisors: They can attest to your teamwork, leadership, or other skills developed through extracurricular activities.

Think of supplemental letters as a chance to add more color and dimension to your application. They can be especially helpful if you have a unique talent or experience that you haven’t had a chance to showcase elsewhere.

Okay, so we’ve covered the different types of recommendation letters. Now, let’s get into the nitty-gritty of what makes a letter truly stand out. Think of it as a recipe for success – the right ingredients, combined in the right way, create a dish that’s irresistible to college admissions officers.

1. The Opening: Setting the Stage

The opening paragraph of a recommendation letter is like the first impression you make on a blind date. It sets the tone for the rest of the letter and should immediately grab the reader’s attention.

Here’s what a strong opening should accomplish:

• Introduce the Recommender: Who are you, and how do you know the student? Briefly explain your relationship (teacher, counselor, mentor, etc.) and how long you’ve known them.
• Establish Your Credibility: What are your qualifications for writing this letter? Are you a seasoned teacher with a track record of successful students? A counselor with deep knowledge of the college admissions process?
• Set a Positive Tone: Express your enthusiasm for the student and your confidence in their potential for success.

Example:

To Whom It May Concern,

I am writing to recommend [Student Name] for admission to [College Name]. As [Student Name]’s [Your Title/Position] at [School/Organization Name], I have had the pleasure of knowing and working with them for the past [Number] years. During this time, [Student Name] has consistently impressed me with their [Mention a Key Strength], making them one of the most [Positive Adjective] students I have encountered in my [Number] years of teaching/mentoring/etc.

2. The Body Paragraphs: Show, Don’t Tell

This is where the magic happens. The body paragraphs are your opportunity to showcase the student’s strengths, accomplishments, and potential in vivid detail. But remember, don’t just tell the admissions committee how great the student is – show them!

Here’s how to make your body paragraphs shine:

• Use Specific Examples and Anecdotes: Instead of saying the student is “intelligent,” describe a time when they solved a complex problem or offered a unique insight in class. Instead of saying they’re “a leader,” share a story about how they led a successful project or inspired their peers.
• Highlight Growth and Development: Colleges love to see evidence of growth and maturity. Describe how the student has overcome challenges, learned from their mistakes, or evolved over time.
• Connect to College Goals: If possible, tie the student’s strengths and experiences to their intended major or career path. This shows that they have a clear direction and purpose.
• Use Strong Verbs and Vivid Language: Avoid generic terms like “good” or “nice.” Instead, use words that convey enthusiasm and excitement, like “exceptional,” “dynamic,” or “inspiring.”

Example:

In my [Subject] class, [Student Name] consistently demonstrated a [Positive Adjective] grasp of [Subject-Specific Skill]. Their [Specific Project or Assignment] was particularly impressive, showcasing their ability to [Skill] and [Skill]. I was struck by their [Positive Quality], which often led them to [Specific Action] in class discussions. For instance, during a debate on [Topic], [Student Name] [Specific Action or Contribution].

3. The Closing: Sealing the Deal

The closing paragraph is your final chance to leave a lasting impression on the admissions committee. This is where you offer your strongest endorsement of the student and reiterate their potential for success in college.

Here’s what a powerful closing should include:

• A Strong Endorsement: Don’t be afraid to use enthusiastic language to express your confidence in the student.
• A Recommendation for Admission: Clearly state that you believe the student would be an asset to the college community.
• Your Contact Information: Offer to provide additional information or answer any questions the committee may have.

Example:

Based on my observations and interactions with [Student Name], I have no doubt that they will continue to thrive in a [Positive Adjective] academic environment. I enthusiastically recommend them for admission to [College Name], where I am confident they will make significant contributions to the [Specific Area/Field]. Please do not hesitate to contact me if you have any questions.

Okay, so you know what makes a great recommendation letter. Now comes the potentially awkward part: actually asking someone to write one for you. But don’t worry, I’ve got your back. Here’s how to make the process smooth and painless:

Who to Ask: Choosing Your Champions

First things first, think carefully about who you’re going to ask. You want someone who:

• Knows you well: This might seem obvious, but it’s worth repeating. A lukewarm letter from someone who barely knows you is worse than no letter at all.
• Has positive things to say about you: Don’t just ask your favorite teacher if they don’t actually think highly of your work or character.
• Is respected in their field: A letter from a well-respected teacher or mentor carries more weight than one from someone with less experience or recognition.
• Is willing and able to write a strong letter: Some people are better writers than others. If you’re not sure about someone’s writing skills, you might want to ask a different recommender.

When to Ask: Timing is Everything

Don’t wait until the last minute to ask for a recommendation letter. Most teachers and counselors are inundated with requests, especially during peak application season. Give them plenty of time to write a thoughtful and detailed letter.

Here’s a general timeline to follow:

• Junior Year: Start thinking about who you might ask and build strong relationships with potential recommenders.
• Spring of Junior Year/Summer Before Senior Year: Reach out to your chosen recommenders and ask if they’re willing to write you a letter.
• Early Fall of Senior Year: Follow up with your recommenders to remind them of deadlines and provide any additional information they might need.

How to Ask: Making a Polite and Professional Request

This is where your manners come in handy. Here are some tips for making a respectful and effective request:

• Ask in person, if possible: It’s always more personal to ask face-to-face. This shows that you value their time and opinion.
• Be polite and respectful: Use formal language and express your gratitude for their willingness to help you.
• Explain why you’re asking them: Briefly mention why you think they would be a good recommender and what you hope they will highlight in their letter.
• Offer to provide any necessary information: This might include your resume, transcript, list of extracurricular activities, or a personal essay.

Here’s a sample email template you can adapt:

Dear [Recommender Name],

I hope this email finds you well.

I’m writing to ask if you would be willing to write me a letter of recommendation for my college applications. I’m applying to [List of Colleges] and the deadlines are [List of Deadlines].

I’m asking you because [Explain Why You’re Asking Them]. I’ve always valued your [Positive Quality] and I believe your insights would be extremely valuable to the admissions committee.

I’ve attached my [Resume/Transcript/Other Relevant Documents] for your reference. I’m also happy to provide any additional information you might need.

Thank you for considering my request. I truly appreciate your support.

Sincerely, [Your Name]

Providing Helpful Information: Giving Your Recommender a Head Start

Don’t leave your recommender hanging. Give them everything they need to write a glowing letter. This might include:

• Your resume: This provides an overview of your academic achievements, extracurricular activities, work experience, and awards.
• Your transcript: This shows your academic record and course selections.
• A list of colleges you’re applying to: This helps your recommender tailor their letter to each specific school.
• A personal essay or statement of purpose: This gives your recommender a sense of your goals, aspirations, and personality.
• A brag sheet: This is a one-page document highlighting your most impressive accomplishments, skills, and experiences.

Remember, the more information you provide, the easier it will be for your recommender to write a strong and compelling letter. It’s a win-win for everyone!

Alright, we’ve covered the structure of a recommendation letter. Now, let’s talk about the content. Think of this as the secret sauce that will make your letter truly sing. It’s all about striking the right balance between showcasing the student’s strengths and maintaining a professional tone.

The Dos: What to Include

• Specific Examples and Anecdotes: Don’t just say the student is “hardworking.” Describe a time they stayed up all night to finish a project or volunteered to help a struggling classmate. These concrete details make your letter more engaging and believable.
• Relevant Accomplishments and Achievements: Mention the student’s academic awards, leadership roles, extracurricular activities, or volunteer work. But be sure to connect these achievements to the student’s overall potential and how they will contribute to the college community.
• Personal Observations and Insights: Share your own unique perspective on the student’s character, work ethic, and potential. What have you observed about their interactions with classmates or teachers? How have they grown or matured over time?
• Enthusiastic Endorsement: Don’t be afraid to show your excitement for the student and their future. Express your confidence in their ability to succeed in college and beyond.

The Don’ts: What to Avoid

• Generic Language and Clichés: Avoid phrases like “well-rounded” or “team player.” These are overused and don’t offer any specific insights into the student’s unique qualities.
• Exaggerations or Overstatements: Don’t inflate the student’s accomplishments or try to make them sound like a superhero. Be honest and authentic in your assessment.
• Negative Information or Criticism: Even if the student has faced challenges or setbacks, focus on their strengths and potential. Don’t dwell on their weaknesses or shortcomings.
• Confidential or Sensitive Information: Respect the student’s privacy and avoid sharing any information that could be considered inappropriate or embarrassing.

Tips for Writing a Compelling Recommendation Letter:

• Tailor Your Letter to the Specific College: If you know the student is applying to a particular college, research their mission and values. Highlight the aspects of the student’s profile that align with the college’s goals.
• Address Specific Prompts or Questions: If the college has provided specific questions or prompts, be sure to answer them directly and thoroughly.
• Proofread Carefully: A letter riddled with errors will reflect poorly on both you and the student. Take the time to proofread your letter carefully before submitting it.
• Get Feedback: Ask a colleague or friend to read your letter and offer constructive criticism. This can help you identify any areas that need improvement.

Now for the fun part – real-life examples! These sample recommendation letters will give you a feel for the tone, structure, and content that colleges love to see.

Sample 1: Academic Recommendation Letter (Teacher)

To Whom It May Concern,

I am writing to recommend [Student Name] for admission to [College Name]. As [Student Name]’s AP English Literature teacher at [High School Name], I have had the privilege of witnessing their intellectual growth and development over the past two years. During this time, [Student Name] has consistently impressed me with their exceptional critical thinking skills, insightful analysis, and unwavering passion for literature.

In my class, [Student Name] consistently demonstrated a nuanced understanding of complex texts. Their essays were consistently well-crafted, insightful, and thought-provoking. They were not afraid to challenge conventional interpretations and offer their own unique perspectives. For instance, during a discussion of Shakespeare’s Hamlet, [Student Name] proposed a fascinating theory about the play’s underlying themes of revenge and justice. Their analysis was so compelling that it sparked a lively debate among their classmates.

[Student Name]’s contributions to class discussions were always thoughtful, insightful, and respectful. They had a knack for asking probing questions that pushed their classmates to think more deeply about the texts we were studying. They were also an active participant in our literary analysis workshops, offering constructive feedback to their peers and helping them to refine their own writing.

Beyond their academic accomplishments, [Student Name] is a kind, compassionate, and empathetic individual. They are always willing to lend a helping hand to a classmate in need and are well-respected by their peers. They also served as a peer tutor in our school’s writing center, helping struggling students to improve their writing skills and confidence.

Based on my observations and interactions with [Student Name], I have no doubt that they will continue to thrive in a rigorous academic environment. I enthusiastically recommend them for admission to [College Name], where I am confident they will make significant contributions to the English Department. Please do not hesitate to contact me if you have any questions.

Sincerely,

[Teacher Name]

[Title/Position]

[School Name]

[Contact Information]

Sample 2: Character/Personal Recommendation Letter (Counselor)

To Whom It May Concern,

I am writing to recommend [Student Name] for admission to [College Name]. As [Student Name]’s guidance counselor at [High School Name], I have had the pleasure of working with them for the past four years. During this time, I have witnessed their tremendous growth and development as a student, leader, and community member.

[Student Name] is a bright, motivated, and well-rounded individual with a passion for learning and a deep commitment to making a positive impact on the world. They are an active participant in numerous extracurricular activities, including [List of Activities]. In each of these endeavors, [Student Name] has demonstrated exceptional leadership skills, a strong work ethic, and a genuine desire to help others.

As the captain of the varsity soccer team, [Student Name] led their team to the state championships for two consecutive years. They were not only a skilled athlete but also a role model for their teammates, inspiring them to work hard, stay focused, and support each other.

Off the field, [Student Name] is equally impressive. They are a volunteer tutor at the local elementary school, where they work patiently and compassionately with struggling students. They also serve as a youth mentor at the community center, providing guidance and support to younger students who are facing challenges in their lives.

[Student Name]’s commitment to service extends beyond their local community. They have participated in several international service trips, where they helped to build schools, provide medical care, and promote environmental sustainability. These experiences have broadened their perspective and deepened their understanding of global issues.

[Student Name] is a remarkable young person with a bright future ahead of them. They are intelligent, compassionate, and driven to make a difference in the world. I wholeheartedly recommend them for admission to [College Name], where I am confident they will continue to excel academically, contribute to the campus community, and make a lasting impact on society.

Sincerely,

[Counselor Name]

[Title/Position]

[School Name]

[Contact Information]

Note: Remember, these are just samples. Your recommendation letters should be tailored to the specific student you’re writing about. Use these examples as inspiration, but don’t be afraid to get creative and showcase the student’s unique qualities and accomplishments.

Alright, recommenders, this section is for you! While the previous sections have covered the basics of writing a strong recommendation letter, here are some extra tips to make your letter truly shine and help your student stand out from the crowd.

1. Tailor Your Letters to Specific Colleges

One size does not fit all when it comes to recommendation letters. Every college has its own unique personality, values, and admissions criteria. If you know the specific colleges the student is applying to, take some time to research their websites and get a feel for what they’re looking for in their students.

Here are some things to consider:

• College Mission and Values: What does the college prioritize? Is it academic excellence, community engagement, diversity, or something else? Tailor your letter to highlight the student’s qualities that align with the college’s values.
• Academic Programs and Majors: If the student has a specific major or academic program in mind, mention relevant coursework, projects, or extracurricular activities that demonstrate their interest and aptitude in that field.
• Special Programs or Opportunities: If the college offers unique programs or opportunities (e.g., study abroad, research fellowships, leadership development), highlight any experiences or qualities that would make the student a good fit for these programs.

2. Addressing Specific Prompts or Questions

Some colleges include specific prompts or questions for recommenders to address in their letters. It’s crucial to read these instructions carefully and respond to them directly. Don’t just recycle a generic letter; take the time to tailor your responses to the college’s specific inquiries.

Here’s how to approach specific prompts:

• Read the Prompt Carefully: Understand what the college is asking for. Are they interested in the student’s academic abilities, personal qualities, leadership skills, or something else?
• Respond Directly and Thoroughly: Answer the prompt fully and provide specific examples and details to support your claims.
• Connect Your Answers to the Student’s Goals: Whenever possible, tie your responses back to the student’s aspirations and how they would benefit from attending the college.

3. Maintaining Confidentiality

It’s essential to respect the student’s privacy and maintain confidentiality throughout the recommendation process. Here are some guidelines to follow:

• Don’t Share Confidential Information: Avoid disclosing any sensitive information about the student’s academic record, personal life, or family background without their explicit permission.
• Respect the Student’s Wishes: If the student asks you not to share certain information, honor their request.
• Follow FERPA Guidelines: Familiarize yourself with the Family Educational Rights and Privacy Act (FERPA), which protects the privacy of student education records.

4. Additional Tips for Recommenders

Here are some final thoughts to keep in mind:

• Be Honest and Authentic: While it’s important to highlight the student’s strengths, avoid exaggerating or overstating their accomplishments. Be genuine in your assessment.
• Use a Professional Tone: Maintain a professional and respectful tone throughout the letter. Avoid slang, informal language, or personal opinions.
• Get Feedback: Ask a colleague or friend to read your letter and offer constructive criticism. This can help you identify any areas that need improvement.
• Submit Your Letter on Time: Follow the college’s deadlines and submission guidelines carefully.

By following these tips, you can write a recommendation letter that not only supports the student’s application but also helps them stand out as a unique and compelling candidate. Your words have the power to open doors and shape futures, so make them count!

Alright, we’ve covered a lot of ground, but there are a few more twists and turns in the recommendation letter maze that we need to navigate. Let’s tackle some special situations and FAQs to make sure you’re fully prepared:

FERPA and Student Rights: Knowing the Rules

FERPA (Family Educational Rights and Privacy Act) is a federal law that protects the privacy of student education records. This includes recommendation letters. Here’s what you need to know:

• Students have the right to waive or not waive their FERPA rights: This means they can choose whether or not they want to see their recommendation letters.
• If a student waives their FERPA rights: They have the right to access their letters and may ask for changes or revisions.
• If a student doesn’t waive their FERPA rights: The letters are considered confidential and the student cannot see them.

As a recommender, it’s important to respect the student’s FERPA rights and only share their letters with authorized individuals or institutions.

International Students: Bridging the Gap

If you’re an international student or writing a letter for an international student, there are a few extra things to keep in mind:

• Cultural Differences: Be aware that educational systems and cultural norms may differ from country to country. Explain any grading scales or academic practices that might be unfamiliar to American colleges.
• Language Barriers: If the recommender’s first language is not English, consider having the letter translated by a professional translator.
• Additional Documentation: International students may need to provide additional documentation, such as certified translations of transcripts or academic records.

Recommendation Letters for Graduate School: Leveling Up

If you’re applying to graduate school, the stakes are even higher for your recommendation letters. Here are some key differences:

• Focus on Research and Academic Potential: Graduate schools are primarily interested in your potential for research and scholarship. Highlight any research experience, publications, or presentations you have.
• Letters from Professors or Research Mentors: The most valuable letters will come from professors or research mentors who can speak to your academic abilities and potential for graduate-level work.
• Stronger Emphasis on Fit: Graduate programs are often highly specialized. Demonstrate your passion for the field and explain why you’re a good fit for the specific program.

FAQs About Recommendation Letters: Your Burning Questions Answered

Here are some frequently asked questions about recommendation letters:

Q: How many recommendation letters do I need?

A: Most colleges require two or three letters, but some may ask for more. Check the application guidelines for each school you’re applying to.

Q: Can I use the same letter for multiple colleges?

A: It’s generally not a good idea. Each letter should be tailored to the specific college and address any specific prompts or questions they provide.

Q: What if I can’t get a letter from a teacher or counselor?

A: If you’re having trouble getting a letter from a traditional recommender, consider asking a mentor, employer, coach, or other adult who knows you well and can speak to your strengths and potential.

Q: What if my recommender writes a negative letter?

A: If you’re concerned that a recommender might write a negative letter, it’s best to choose someone else. You want your letters to be glowing endorsements of your abilities and character.

Q: Can I see my recommendation letters?

A: It depends on whether or not you’ve waived your FERPA rights. If you have, you can request to see your letters. If you haven’t, the letters are confidential.

Conclusion

There you have it! Your comprehensive guide to navigating the world of college recommendation letters. From understanding their significance and types to crafting compelling content and addressing special considerations, you’re now equipped to make the most of this powerful tool.

Remember, recommendation letters are more than just a formality. They’re a chance to showcase your unique strengths, passions, and potential. By approaching them strategically, you can unlock opportunities and open doors to your dream colleges.

So, take the initiative, choose your recommenders wisely, and empower them to be your advocates in the admissions process. With their support and your hard work, you’ll be well on your way to achieving your academic and personal goals.

Now it’s your turn: Have you ever written or received a memorable recommendation letter? Share your experiences and insights in the comments below. Let’s create a community of support and encouragement for all college applicants!